Project Billing Specialist

Posted 06 February 2023
Salary £35000 - £38000 per annum, Benefits: plus excellent benefits and hybrid working
DisciplineTransactional & Part Qualified
Contact NameHarriett Busby

Job description

The Company 

Axon Moore are exclusively recruiting an experienced Project Billing Specialist to join the tax team within a global business with offices based in Manchester and London. They currently have a team of 4 and it’s a very exciting time to join as they are hiring due to phenomenal growth in the business.

About the Role  

Applicants must have technical billing understanding and way of working but also be able to project manage a number of processes while working closely with senior leadership to proactively drive the billing function. The ideal candidate will be versatile, have a problem solving nature and a team player. This is a fantastic opportunity for someone who is hands on and likes a busy, rewarding and challenging role, in a fun and friendly environment.

Salary & Benefits – £35,000 - £38,000 depending on experience, bonus available, hybrid working (3 days from home), 25 days holidays plus bank holidays, 5% matched pension, private healthcare with Bupa, dental cover, travel and cycle to work schemes, ClassPass (gyms), fully stocked kitchen with hot and cold drinks, fruit and snacks.

Main Duties 
  • Proactively driving the billing process by applying your problem-solving skills and communication skills for team of Director level reports.
  • Track and maintain the budget for each project
  • Lead the monthly billing summary and analysis of all projects, setting up calls with the MD and Directors, leading the weekly/monthly calls, discussing WIP, cash and collections
  • Tracking AR to initiate collection process when client balance remains greater than 60 days
  • Organizes and manages client administration platform
  • Analysing legal agreements to ensure compliance with fee agreements, rate discounts, and firm policies on outgoing invoice
  • Review client engagement documents for accuracy and execution as well as working with legal department for client compliance
  • Identifies out of scope activity based on work description on monthly reporting
  • Performing extensive editing, transfers, write-offs and adjustments
  • Working closely with cross firm professionals to resolve any issues and ensuring bills are accurate and complete
  • Investigates billing discrepancies and communicates with appropriate team to reconcile issues
  • Working closely with AR team to ensure successful processing of invoices
  • Initiates and manages multi-step process for foreign affiliate/subcontractor invoicing
  • Manage all procurement and client payment systems/vendor set up
  • Performing appropriate follow up when issues arise
  • Assisting with special projects as needed
Person specification 
  • At least 5 years’ experience in a similar role in a professional services billing role
  • Computer literate, ideally with experience using accounting systems
  • Strong analytical, maths and problem-solving skills
  • Extremely detail oriented; acute attention to detail and has the ability to work under pressure and meet deadlines
  • Excellent verbal and written communication skills
  • Motivated, organised and able to prioritise work load, multitask and work independently
  • Driven to contribute to the success of the team
  • Experience in the professional services/law sector would be highly beneficial
  • Intermediate Word and Excel skills are essential (eg. Pivot tables/Look ups/SumIF, etc.)
For immediate consideration or more information on the role, please contact Harriett Busby at Axon Moore on 07595 660 279