Purchase Ledger Manager

Posted 25 March 2022
SalaryCompetitive salary DOE
DisciplineTransactional & Part Qualified
Contact NameLouise Briggs

Job description


Super-excited to be recruiting for Grosvenor who are now looking for a Purchase Ledger Manager to join their impressive and friendly team!

Grosvenor Rural Estates is responsible for the long-term stewardship of three rural estates in the United Kingdom.  

Working to protect, enhance, and restore sensitive environmental habitats within these unique locations and improving local property and places, their aim is to be a leading example of sustainability within the rural economy - contributing to the economic, social, and environmental wellbeing of the communities we are part of.  

​​​​​​​Grosvenor are a values-led organisation which represents the Grosvenor family. Their work in rural estate management alongside Grosvenor’s other activities in international urban property, food & agtech and support for philanthropic initiatives, shares a common purpose –​​​​​​​ to deliver lasting commercial, social and environmental benefit –addressing today’s needs while taking responsibility for those of future generations.

This is a brilliant opportunity for a high-calibre Purchase Ledger Manager to join an experienced finance team within this newly created role. 

Appointed on a permanent, hybrid basis located from their stunning Lea Hall Farm Offices in Chester, you will report to their Finance Manager, and your role will cover the following: 
  • Lead the Purchase Ledger team and manage workflows to ensure that all suppliers are paid accurately and within agreed terms and that the team is working efficiently ensuring all ‘Purchase to Pay’ (P2P) processes are adhered to
  • Maintain, review and improve P2P processes and controls ensuring that system functionality is used to its full potential
  • Line manage a team of three Purchase Ledger Clerks and take responsibility for their training and professional development
  • Responsible for Purchase Ledger and Concur systems maintenance and housekeeping routines whilst also supporting Finance Manager with system development projects 
Purchase Ledger
  • Plan and manage the Purchase Ledger teams daily, weekly and monthly workload to ensure that the team is working to a clear plan and that all Purchase Ledger processes are completed in a timely and accurate manner
  • Manage supplier queries and the team’s interaction with both internal and external stakeholders in an efficient and professional manner
  • Manage team performance and identify staff training and development requirements via regular Performance Development Reviews (PDR)
  • Ensure Finance Manager is kept fully up to date and any issues are escalated, as appropriate
  • Manage the processing of approximately 400 - 450 purchase invoices per week 
  • System and process housekeeping (chasing invoice and order electronic approval, review open purchase orders and closing orders no longer required, review of all new suppliers set up in the system, etc.)
  • Manage Concur weekly processing of personal expenses and Mastercard claims to also include weekly reconciliation of Concur control account (approx. 100 card holders) ensuring costs are uploaded correctly and recorded in the correct accounting period
  • Daily review and follow up debit balances to clear within a 1-month timeframe
  • Review of day end and month end routines (including reconciling day end and month end PL reports to the GL, etc.), transfer Property and Purchase Ledger daybooks and reconcile to the General Ledger on a daily basis.
  • Prepare  quarterly KPI reporting for review and distribution
System development and management
  • Support the Finance Manager with all systems development projects including liaison with external system consultants with regards to the reconfiguration and testing of all system upgrades and improved process changes
  • Continuous process development and improvement across all areas of P2P in conjunction with internal and external stakeholders to achieve optimum efficiency with the system
  • Review, develop and maintain the Purchase Ledger system user guides
  • Support current user system queries, develop a business wide P2P training programme and provide training to new starters to include:
  • Review, develop and maintain Concur system user guides
  • Support Concur user system queries and provide training where necessary
  • Maintain Concur formulated working files with any system changes to allow a correct and seamless interface to the financial system
Essential skills, attributes and values

  • Proven in a similar management role within a busy purchase ledger function.
  • Hands-on approach
  • Ability to motivate, manage and develop the team collectively and as individuals
  • Confident systems user preferably with experience of using various different purchase ledger systems
  • Professionalism, discretion and confidential at all times
  • Attention to detail and dedication to providing quality, error free work
  • Analytical and ability to problem solve
  • Effective at time management and prioritisation
  • Efficient and organised in approach
  • Strong interpersonal skills to facilitate good working relationships with colleagues around the business
  • Reliable with strong work ethics
  • Proficient with Microsoft applications including Outlook Word and Excel (e.g. ability to manipulate large volumes of data using pivot tables and lookups etc.)
  • Basic bookkeeping knowledge would also be preferable
  • A full UK driving licence
This rare and unique opportunity would suit a high-calibre individual who has proven leadership skills and who is an expert in the Purchase to Pay (P2P) process. 

In return you will benefit from working within this highly regarded business, and will be rewarded with a competitive salary DOE, plus excellent benefits. Please apply now, as this really is a rare and unique opportunity not to be missed!

N.B - Any speculative CV's received by Grosvenor will be forwarded to Axon Moore.