Hire Co-ordinator/Administrator
- Location: Preston
- Salary: £25000 - £28000 per annum
- Reference: VO-50639822
- Contact: Victoria O'Connor
Hire Co-ordinator- Preston PR3- Office Based- £25-£28k doe- Permanent
Our client is a Private Equity backed business headquartered in Preston, PR3 0PH.
They are professional, agile, fast-paced and with a goal to be the go-to resource for all needs in their sector, covering everything from initial supply and installation to thorough maintenance and a wide range of spare parts.
Axon Moore is supporting our client in looking for a Hire Coordinator to join our busy hire and transport department.
This role involves daily administration of the department including equipment movements, engineer and driver organisation, as well as processing customer / supplier queries and orders.
The role is in a very fast paced environment where the goalposts can change quickly so require a candidate who can multitask, be flexible, a team player, and prioritise well.
Please see the below job details:
Responsibilities/Ownership
· Process all hire job reports from engineers and drivers working on site or in a company depot, owning this administration process
· Undertake monthly work in progress updates liaising with accounts to ensure all jobs are closed off correctly and in a timely manner
· Receive incoming hire enquires from customers as well as responding to general customer enquiries
· Process received orders accordingly. This includes organising equipment and transport, identifying any shortfalls
· Obtain cross hire equipment quotes and place orders as required
· Manage equipment updates including but not limited to on/off hires, movements, swaps
· Assist with planning and organising of deliveries and collections using own or hired in transport. Daily transport administration will also be required
· Assist hands on with getting equipment out ready for upcoming deliveries or receiving equipment returns during busy periods. This may be for our own drivers or for customers who collect & return themselves
· Control the fuel management process internally and externally, including planning, ordering, monitoring, and stock taking
· Assist in planning depot engineers work schedule to ensure maximum efficiency of labour and equipment to fulfil all upcoming orders, whilst maximising capability to also fulfil reactive call outs
· Identifying and ordering of parts where required
· Organisation and undertaking of equipment stock takes
· Liaise with accounts team to resolve invoice queries and other issues
· Assist in the creation and preparation of reports as requested by line manager
· Assist with the creation and undertaking of regular hire meeting
· Develop and maintain knowledge of all hire equipment especially generator control panels
· Assist in any other duties as requested by line manager
· Support and communicate with all other departments and depots as required
· Be part of the company ‘on call’ team, taking out of hours phone calls on a rota, dispatching engineers and drivers when required
Skills / Experience
· Hire industry (Desirable)
· Engineer and Driver job planning (Desirable)
· Attention to detail (Essential)
· Flexible and adaptable team player (Essential)
· A motivated self-starter with the ability to prioritise your work load and multitask (Essential)
· GCSE’s Maths and English (Essential)
Job Type: Full-time
Pay: £25,000.00-£28,000.00 per year
Benefits:
- 25 days holiday
- 8 days bank holiday
- Extra holidays for being on call
- Company pension
- Company sick pay scheme
- Free parking
- On-site parking
- Private medical insurance
Schedule:
- Monday to Thursday- 8am to 5pm and Friday 8am-3pm
If this look like your next career then please get in touch with your up to date CV and send this to voconnor@axonmoore.com or call me for a confidential chat on 07703 849930